GFWC Clayton Junior Woman's Club

Officers & Duties:

 

The officers of this club shall be a President, Vice President, Secretary, Treasurer and Past President. These officers shall be elected by ballot, and are subject to dismissal at any time by a majority vote of the entire membership.

Terms of office shall be one year, and new officers shall be installed in September. No officer besides the treasurer shall serve more than two terms in the same office without an intermission.

Only members shall be eligible for office. Nominations will be made beginning in March and voting will take place in May.

Suggested nominations may be made in writing or by phone to the Executive Board by any club member prior to a date set by the Executive Board, and additional nominations may be made from the floor during nominations by any club member.

Absentee ballots may be obtained from the President. These marked ballots shall be in the possession of the President prior to the voting meeting, at which time they shall be cast by her.



The President shall preside at all meetings of the club, approve the bills paid by the Treasurer and have general supervision of the work of the club. She shall be an ex-officio member of all committees.

The Vice President shall perform the duties of the President in the absence or temporary inability of the President.

The Secretary shall keep the minutes of the club meetings and conduct the correspondence of the club.

The Treasurer shall collect all dues. She shall pay all bills after they have been approved by the President. She shall present a written report to each club meeting upon activity and to the annual meeting.  

In the event of any of the above elected officers resigning, volunteers will be taken from the club membership either at the meeting or via email and a secret ballot vote will be presented at the following meeting of the resignation date. The newly elected officer will resume the duties of the position immediately.



Leadership Responsibilities:

President:
Run all meetings, create meeting agendas and monthly newsletter, general running of Club, run general communication with Club members and visitors, create and maintain collateral items needed to promote and advertise the Club
Vice President:
Run meetings in the absence of President, attend all Executive Board and general member meetings, plan events for new member recruitment, maintain member retention, file appropriate paperwork for new members/transfer members, present recruiter award at end of the year
Secretary:
Attend all Executive Board and general member meetings, take meeting minutes and send out minutes within one week of meetings, assist Treasurer with reporting, take care of public relations activities, take meeting attendance, keep a correct Club roster, present attendance award at end of the year, prepare and collect ballots during elections

Treasurer:
Attend all Executive Board and general member meetings, collect annual and mid-year dues, monitor all financial activity of Club, prepare and collect necessary reports for local and state, keep books up to date and pays all the bills pertinent to the organization.  

Volunteer Coordinator*:
Attend Executive board meetings when necessary, brainstorm volunteer opportunities for Club, talk with other members about volunteer needs in and around Clayton, organize volunteer activities, generate committees to help when needed

Parliamentary Procedures and Amendments:

These by-laws may be amended by the Executive Board at any time or by request of a member. Revisions must then be presented and approved by the CJWC.

The rules contained in Robert’s Rules of Order, Newly Revised shall govern the club in all cases to which they are applicable.

Dissolution:

This club may be dissolved by motion of the Executive Committee with a two-thirds vote of the membership present and voting, notice having been given prior to the meeting.

All liabilities and obligations of the club shall be paid, satisfied and discharged, or adequate provision shall be made. Assets held by the club upon condition requiring return, transfer or conveyance, which condition occurs by reason of dissolution, shall be returned, transferred or conveyed in accordance with such requirements.

All remaining assets shall be distributed to an organization under the provision of Section 501(c) (3) of the IRS Code as determined by the Executive Board.